How Useful is Tally ERP 9 SMS Module?

SMS is touted to be the most preferred mode of being in contact with people. Yes, with various chat applications coming into existence, the like for SMS has gone down a bit, but it’s still the preferred choice when businesses need to address bulk of its clients. If you’re a business owner or a travelling sales executive with a mobile phone, then you can get instant business information at your fingertips. You just need to type an SMS to instantly access customer information, bank balance and much more from wherever you are. Moreover, you don’t need to know any special technology or language, but only English. Use of SMS module is quite simple. Imagine that you’re visiting your client for collecting an outstanding balance. While you are in the client’s office, you need to confirm the outstanding balance from your office. Here, you just need to send an SMS to Tally ERP 9 in your office and you’ll receive the outstanding balance against the client account and that too in a matter of seconds.

SMS Module on Tally ERP 9

According to a study, the estimate of getting a new client is at 5 to 10 times the cost of retaining a prevailing customer. In today’s fiercely competitive market, customer relationship management plays a vital role for the growth of your business and in this scenario; you just can’t afford to let your customers forget you. Also, regular subtle communication with your clients and business associates is essential not only for growth, but even for survival. Tally SMS plugin is a unique CRM tool that helps you stay in touch with your clients, dealers, distributors, agents, resellers, other business associates and even your employees in an extremely cost effective manner using the commanding medium of SMS communication. With Tally SMS, a low cost add on module, your prevailing Tally ERP 9 accounting and inventory software also becomes a commanding marketing tool.

Benefits of Tally SMS Module

• Keep your clients, dealers, selling agents or your own sales team informed about new product launches, features, product updates or stock positions
• Instantly inform your clients as soon as you record vital transactions in Tally such as material dispatch or cheque receipts
• Politely remind your clients about overdue bills. Send SMS reminders to a single customer or bulk reminders for all overdue bills together with customer selection option

The SMS module from Tally proves to be a very important asset which help businesses provide state of the art services to their clients thus making them feel satisfied and happy about the service.

Knowing Advanced Search in Tally ERP 9 and The Ways To Use It

People always speak about Tally support for managing accounts, inventory, compliances, etc., and Tally software makes daily accounting extremely simple for businesses. Advanced search feature is an extremely powerful option offered by Tally Software, however, used by only some users. Today, we discuss its advanced feature which is extremely useful. With the help of this Advance Search feature, you can find any narration, any ledger, any ledger amount, any cost centre, any inventory details, any cheque detail, any employee data (in payroll), any excisable unit detail, any godown detail, etc.

For instance, you are working in a bank and it has more than 1 lac entries in a financial year and you need to search the specific entry in the entire year then what you need to do? This is where this feature comes into picture as it helps you to locate the entry and show it on your screen. For instance, you need to search entry with a specific name in narration, then you would want to know as to which conditional advance search would be applicable on this.

When you wish to apply advance search, press Ctrl+F12 on Cash + Bank Details (This method only applicable on summary of every ledger; press Alt+F12 to carry out an advance search in ledger account daily summary). Now select containing which you can see in the ledger (This means if the specific name contains ‘anywhere’ in narration then Tally will find it for you) and press enter. Now enter that specific name and press Enter two times. If any voucher has narration Rahul then Tally will find it for you.

When using Tally ERP 9 in businesses dealing with large number of transactions, this advanced search feature is quite a handy tool to find out a specific amount, amount between a minimum and maximum or a specific word in narration.

Search a specific amount in Tally ERP 9

Search all vouchers with value 5000. For some reasons as an accountant of the organization, you’d want to know a specific voucher valued 5000. For that you don’t need to check the entire daybook. We can filter all vouchers with ledger amount 5000. First, you need to go to Gateway of Tally>Display>Daybook. Then select the period in which you want to search the amount by pressing F2. In the daybook click on F12:Range Button at the right bottom of the screen, or click Alt+F12 shortcut to access range filter screen. Then select vouchers having ledger amount equal to. In the Next column enter the amount you want to search for. In our example we are searching for voucher with amount equal to 5000. Then press Enter again and Tally will begin searching the amount and display all vouchers equal to 5000.

The advanced search option has really simplified the way one wants to search a specific data or number in Tally. Once you are done with Tally download, you are ready to use this feature with utmost ease.

Supply Chain Visibility has become a Reality via Tally ERP 9

It has been several years for which supply chains have struggled to get a real time and detailed view of what happens in the chain, both externally and within the company. A study in the year 2010 recognised ‘dearth of internal cross functional collaboration and visibility’ as one of the top 3 barriers to achieving supply chain goals. Several features of the Supply Chain such as flow management, inbound logistics and labour management are greatly influenced by the amount and type of information available. In order to get adapted as well as succeed in an unpredictable business and market environment, one requires not just constant flow of data from the bottom to the top, but also an automated system which is fundamentally autonomous and reliable. Tally ERP 9’s supply chain visibility offers this extremely essential line of sight across networks up to the last mile.

Knowing Supply Chain Visibility

Every supply chain has two main pillars, namely Capital and Material. Also vital are the links of the chain formed by the several branch offices, warehouses, distributors, dealers, stockists, resellers and retailers, etc. However, the data, facts and figures that capture the micro level details of the entire Supply Chain form another crucial aspect.
Supply Chain Visibility is the process targeted at equipping an organization with intelligence, for current implementation and future planning, by permitting the collection, compilation and collation of information through accurate traceability of material and capital.

The Supply Chain Visibility process through Tally software thus incorporates the collection of distributed data across several stages and organizing this into usable as well as functional information. Additionally, this information is consolidated in a sensible manner, for quicker and effective decision making.

Prevailing processes for getting Supply Chain Visibility and their restriction   

Businesses invest both time and money in gathering information. The several methods applied today and their restrictions are:

• Businesses invest in a technology solution which they share with Regional Offices, Warehouses and even distributors wherever possible. However, they cannot easily share the ownership with the dealers and reseller due to license terms.
• For a retailer, the erudite systems aren’t extremely flexible or easy to use. Also, implementation would require them to put a stop on the business for some time.
• Multiple brands are sold by retailers. They are not in the position to adopt and learn the costly technology system being used by each principal company.
• Some businesses have a web based dealer management system, however, dealers and retailers in rural areas have limited access to internet, and thus gathering information is a great challenge.
• Businesses send their sales executives or external marketing agencies to manually collect information. This process is quite expensive and time concentrated. Also, data collection is not real time and precision is uncertain.

These present realities result in little or no visibility for the principal company into the supply chain once goods leave the warehouses and enter into the dealer and reseller stage. Taking into account these problems, a technology tally solution which can automate and streamline the process is clearly the requirement of the hour.

Backing up and Restoring Company Data in Tally ERP 9

Tally erp, the accounting package software supports carrying the data wherever you wish to. And, this is not only restricted to a single computer but the company data can be carried from Branch Office to Head Office to home using the Backup and Restore options available in Company Info menu. Even one can access the company data remotely using the Tall.Net facility, however, there is one condition, i.e. the internet connection must available on both the sides. So this feature comes handy when one has to access the company data through offline mode. This feature is also very helpful to the auditors at the time of auditing the company accounts. The auditors just simply take the Backup from the client’s computer and restore the information in their computer and complete the auditing work.

Backing up the Company Data

Backup is nothing but taking a softcopy of the company data on removable storage devices such as Flash Drive (Pen Drive) or Compact Disk (CD). When one takes a backup of a company or group of companies, a file named ;TBK 900.001; (where ;TBK900; is the primary name and ;.001; is the secondary name or extension name) will be created. Tally software only understands this file format. In order to start the backup process:

·         Select; Backup; option from; Company Info. Menu

·         You will notice; Backup Companies on Disk; screen

·         Come to the, Destination; and provide the; Disk Drive path; where you want to save your backup file like H:\ G:\ (for Pen Drives) C:\D:\E:\ (for local Disk Drives)

·         Choose a company or group of Companies for backing up particular company or companies or select; All items; for backing up all the companies from the; List of Companies. At the end select; End of list; to complete the selection of companies

·         Lastly accept the screen

The moment you accept the Backup Companies on Disk screen Tally will illustrate the Progress Bar and the moment the progress bar finishes TBK900.001 file will be created in the destination path. One just needs to open the Disk Drive location where you have taken the backup. There you can notice the Backup file named; TBK900.001. This is the single file possessing all the information about your Books of Accounts concerning to the selected firms.

Restoring the Data

In order to work in Tally, one needs to have a company created or needs to restore the Data file which possesses the company data. Restoring simply means loading the company data back to the Data directory in the Tally installed location. To restore the data one simply needs to follow the steps similar to the backing up of the data with slight alterations.

Tally ERP 9 has come loaded with several features and backing up and restoring the data is one of them. This feature has excelled the business functioning of several businesses globally to a great extent.

Tally ERP 9’s Remote Access: A Service to Manage Business on the Move

The way businesses functioned a decade back or perhaps more had certain limitations and one of them was that it was restricted to office premises. Ensuring proper functionality of businesses demanded entrepreneurs to be in office most of the time. This restriction would curb the meaning of the word ‘flexibility’ which was the need of the hour. This restriction gave birth to the concept of ‘remote’ as the business owners and staff from conventional software systems thought that the inflexibility seriously limited what could be done, when it could be started and by whom from out of their offices and factories. Most often, when the offices closed for the day, the business and its data would be effectively closed. However, Tally Solutions recognized the need to use the word ‘remote’ to its fullest capability and invented the remote access service with its Tally ERP 9 version.

How Tally ERP 9’s Remote Access changed Business Scenarios? 

Manage Business from Anywhere

You need not be present in your office to execute your business or know the latest update on it. With this feature, you can very well plan your day in advance by checking the status of payables and receivables, stock status, pending orders, before you reach your office. This feature helps you delegate and plan work better.

Respond to Clients Quickly

This feature lets the sales staff on field to access outstanding statements for discussion with clients. A sales person can also check for the availability of goods prior to booking a new order or promising on the delivery dates.

Access Business Anywhere

Be it a laptop, a cyber café or even from the computer of a hotel where you’re staying, you can access your business from anywhere with Tally software's remote access feature. This with you can stay connected with your business without actually being involved.

Queries can be resolved instantly

Now you don’t need to wait for long time anymore for all your support issues. You can provide one time access to a Tally professional to fix your product, customisation or any other support issues instantly. This can save your business the delay in problem resolution.

Easy Access to Chartered accountant from the Office 

For receiving an expert advice on your business details you can permit remote access to your Chartered Accountant so that you save precious time and money. With this feature, a CA or his/her assistants can access your business data and offer tax computation, compliance and audit services without having to visit your office.

Security of Data 

• The remote connectivity is introduced with a secured handshake between the two computers using TSS environment
• Data resides on the client’s computer only
• Data only gets transferred through the TSS server
• The client can assign Security controls to remote users depending upon the access that’s given

Tally has certainly created a revolution with this service as it has done with all its other services. Further, this remote connectivity is entirely secured and saves a lot of your valuable time and money.

How Essential is Learning Tally for CA, CMA, CS students?

Is it essential to learn Tally ERP or any relevant course for a rewarding career? This is the question many CA, CMA, CS students often ask. How useful is Tally in CA, CMA and CS courses? How much a student undergoing CA/CMA articleship training can earn by just having the knowledge of Tally ERP 9? These are some of the questions that frequently loom over these students. So what’s the answer to all these? Simply, it’s yes.

Reasons for Learning Tally

Today, India is a country where several Indian and multinational companies have set up their offices. Many cities are turning up into smart cities with this development. Despite all this, most of the Indian businesses are small scale industries and these companies have been using Tally software for their accounting purposes from quite a few years. This particular software is known to pay a vital role in the articleship training of the CA, CMS and CS students and they need to learn it. This software also proves to be the most used accounting software in the entire country and is the basic software of other customised accounting software.

CA, CMS and CS students who learn this specific accounting software garner great demand amongst the best of companies. Also, in job interviews companies give more preference to those who have a good understanding about this software. The value of learning this product is so great that even if you unfortunately fail in CA IPCC or CA final (as well as CMA inter or Final), you stand a good chance to get a job if you are highly proficient in this software. Having knowledge of Tally and MS Excel proves to be a high point for B.com, CA IPCC and CMA inter students and those having great skills and knowledge of Tally ERP 9 stand to get high salaries than other CA, CMA and CS professionals.

Today’s highly competitive market demands a great need to update and upgrade one’s skills and knowledge. Also, recruiters prefer candidates meeting certain quality standards and are able to deliver results instantly. On the other hand, students require training in specific job roles to ensure that their learning has business relevance. The syllabus for the course caters to the requirements of both the communities. The syllabus, suggested by Tally and designed by the software experts, is an inclusive and business focused course which is always kept up to date with latest product advancements.

Ideal Choice for your Career

Tally comes with many features that help you manage your Finance, Inventory, Accounting, Manufacturing, Payroll, etc. The extremely strong business functionalities of the product have made Tally ERP 9, the ideal business solution choice for almost all businesses across the country. There is also an enhanced training course on the ERP 9 version which opens an array of opportunities for those seeking employment. Accounts Executive, Logistics Executive, Human Resources Executive and Inventory Executive are some of the popular jobs that one could potential get after learning Tally.

Tally Gateway App: Antraweb’s New Tally Support App

Antraweb Technologies has a rich experience in the implementation of Enterprise business solutions in Tally Enterprise Framework. Antraweb, a trusted partner of Tally solutions provides support in Tally ERP 9 including design, development, consultancy, implementation as well as training. They add productivity to their clients by bringing outstanding understanding of the business processes to the table. In their pursuit of continuously enhancing their products and customer service and keeping in mind the client’s requirements and queries in Tally, they have recently come up with a new ‘Tally Gateway App’ wherein a user can raise support tickets from the app and reach out to their team with ease. With this app the users has been to the ease of logging their queries and expect a return call from the executive in response.

This App truly offers a Gateway to the world of Tally ERP 9 with increased support and has by far outdone the conventional way of calling the customer support centre which was quite frustrating at times. Through this app, the user can login and log his/her complaint without waiting for the executive to answer. When on the app, just log in, add or raise a new support query by giving the subject and short description about the query/complaint. After this step, the person can then check the summary and status of tickets by drilling down in Total, Pending or Resolved tickets in Support Dashboard. This app also allows one to check the total interaction or history, related to your ticket on a click.

Antraweb expertise in IT consultancy and services offers solutions in Tally ERP, serving clients in various sectors such as Engineering, Manufacturing, Packaging, Pharmaceuticals, Distribution, Trading and Government agencies. They have been a master partner of Tally for more than two decades and have played an important role in changing the life of around 25,000 plus customers through innovations in Tally. ‘Tally Gateway App’ is the latest addition in this endeavour.

As far as customer support and experience is concerned, the ‘Tally Gateway App’ has brought in a new dimension. It has been nothing less than a revolution for those getting frustrated calling the customer care. There is complete transparency in this app with nothing to hide and the issue is allocated to the appropriate person with every call being tracked. With plenty of features, this Tally Gateway App has certainly raised the hopes of Tally lovers globally.

Learning Tally ERP 9 Online with Digital Notes

Tally ERP 9 is a business management software developed by Tally solutions. In business world, Tally has been used since long and is known for empowering businesses with its effective and high performance business management tools and features. In recent times working knowledge of Tally has become a ‘hot skill’. The credit goes to increasing requirement for a software that delivers and manages data and several key processes and facilities such as Trusted Remote Access, Audit and Compliance Services, Security Integrated Support Center, etc. Accounting, Finance, Sales, Inventory, Point of Sales, Purchase, Costing, Manufacturing, Payroll, etc. are other functioning provided by Tally ERP 9.

Ways to learn Tally ERP 9 online 

You can learn this specific version of Tally Software through lot of resources. You can opt for enrolling self in contact classes program, however, this option can be expensive. If you wish to learn this software without spending too much then there’s another option of online coaching. Mobile apps such as iProf, give you the benefit of learning anytime anywhere. You can get access to high quality Tally ERP 9 videos and digital notes covering all necessary topics by downloading iProf app.

MIS reports 

The management of an organization requires management information system tools, commonly known as MIS Reports to evaluate and analyse the performance of their staff.

Payroll Accounting Systems 

Payroll is quite easy to be used in this software and one can use it to simplify the payroll proceeding and accounting.

Inventory and Vouchers

Vouchers and inventory can easily be maintained using this software

Profit and Loss Accounts

This is one of the main features of Tally. One can maintain several tools and various accounts such as Profit and Loss accounts. iProf’s Tally ERP 9 learning course makes learning to maintain these accounts in Tally extremely easy. One can learn all the above features using Tally ERP 9 notes from iProf and downloading these notes is quite easy. You just need to download the app from Google Play Store and select this version as the course of your choice.

Tally ERP 9 for Manufacturing Industry

Manufacturing business produces items with the usage of machines, tools and labor. The core process of manufacturing includes raw materials that are transformed into finished goods on a large scale. Such finished goods might be used for manufacturing other, more complex products, such as household appliances or automobiles, or sold to wholesalers, who then sell them to retailers and the retailers sell to the end users, i.e. the consumers. Tally ERP 9 plays a key role in the business functioning for the manufacturing industry. It benefits the business immensely by the following functions and features:

Stock Item Classified as Work in Progress, Raw Material, Finished Goods

The user can categorize stock items as per his needs. In manufacturing industry, the user will majorly have three broad classifications, i.e. raw materials, work in progress, finished goods. All items that are procured to manufacture a specific item are called Raw Material and are grouped under the group ‘Raw Materials’ whereas, a product whose shape has changed, but has not reached its complete stage is known as semi furnished item. These items will be grouped under the Group ‘Work in Progress” and any item that’s changed its shape/nature totally and reached the final form to sell are known as finished goods and is grouped under ‘finished goods’ group. The user can also create ledgers with the name Work in Progress, Raw Materials and Finished Goods under the group stock in hand. Once the user has deactivated the option ‘Integrate Accounts with Inventory’ based on the closing balances entered by the user, Tally addons / modules automatically displays the total of closing balances of all the ledgers grouped under the group Stock in Hand.

Bill of Material with Auto Adjustments of Stock

In several industries, particularly assembly units there are several components involved in the manufacture of finished items. Each time a product is manufactured, it becomes extremely difficult to issue stock items. Such situations can be handled in Tally software by using Bill of Material. In order to generate a Bill of Material, it’s vital to create a new item and specify the quantity of items to be manufactured. This specific tally module instantly selects all items that go into manufacturing of the finished product and automatically adjusts the stock. Any extra manufacturing cost such as power, wages, water charges, etc. can be added to the value of the manufactured product.

Extra cost of Manufacturing with notional value and percentage

When one manufactures a product, there are manufacturing costs such as labor, electricity, accessories etc. which will have to be added to the product cost. In manufacturing industry, Tally is a best platform for the extra cost can be added to the product while entering stock journals or at the time of entering a manufacturing journal. The user can specify extra cost as a percentage of the component cost or even specify a notional value.

Ways to record transactions using the Vouchers Types in Tally ERP 9

For recording any transaction in Tally Accounting Software, one must use any of the available Voucher types in the Business Package. Tally has offered 18 diverse types of vouchers excluding Payroll Vouchers. These are known as predefined voucher types and even people can create as many Voucher types as they can, with such vouchers known as User defined voucher types. For example, accounting voucher creation for cash and bank payments are relevant to pre-defined payment voucher. And for distinguishing the sales as cash or credit, we can create our own set of customized voucher types. The pre-defined voucher types have been classified into three based on the nature of the voucher creation.

Inventory Vouchers

All the inventory or stock related transactions prior to invoicing such as orders and delivery notes are being recorded in Tally ERP 9 using the Inventory Voucher types. Using this type of voucher, one can also record the creation of a compound stock item from raw materials or transferring of goods from one go down to the other in Tally ERP 9. Some types of Inventory vouchers are:

• Purchase order
• Stock Journal
• Sales order
• Receipt note
• Physical stock
• Rejections Out
• Delivery Note
• Rejections In

Accounting Vouchers

In every business, one can see the purchases, sales, receipts and payments. All such transactions are called Accounting transactions, thus such transactions will be recorded in Tally Software using the given predefined voucher types:

• Receipt
• Payment
• Purchase
• Sales
• Debit Note
• Credit Note
• Contra
•  Journal

Order Vouchers

These types of voucher are helpful for the manufacturing company as they raise job works and they require recording the raw material details. Thus it’s not mandatory for non-manufacturing companies.

• Job work In order
• Job work out order

These are the types of Voucher available in Tally ERP 9, using which we can record the transaction in the application.

How Small Business Owners can benefit from Basic Accounting Tips?

Tips for Small Business Owners

You have a lot to think of as a business owner and in that if you own a small business then the entire responsibility lies on you. When you are accountable for a business, business accounting is one of the key things which you need to handle. You ought to know the ways to handle accounts in an effective manner if you intend to scale up in your business. Given ahead are basic tips that will help you effectively maintain accounts.

Few Accounting Tips to Enhance the Business Growth

Get your Budget Well Planned:

Spending is an important part of any business but it’s also important how well you spend, because if you can spend rightly and as per the plan then half your work is done. In a business, spending can be in several forms such as salary, rentals, marketing, purchases, communication expenses, etc. If you can anticipate known expenses and arrange funds then the task of managing funds will be quite easier. Of course, you can expect some other unexpected expenses also coming. Thus it’s vital for you to budget some portion of your funds for unexpected expenses. This is the best way to manage your budget effectively.

Getting Payments on Time:

To get new clients is one part of the story. However, the most vital part is collecting the payments from clients. An easy payment policy need to be adopted which should make your client aware about when the payment needs to be made. Similarly, you must also provide the client a much simpler way to pay you.

Maintain Records:

Maintaining book of accounts is always important. Be it ledger, journal entries, trial balance, profit and loss account or anything, you should have all the records with the corresponding proof of documents intact. This will help you avoid confusion during audit.

Maintaining separate accounts:

It’s a general tendency between the small business owners to mix their personal and business accounts together. This will in fact create more confusion to you. So, it’s always recommended for you to maintain separate accounts for personal and business transactions.

Make use of Accounting Software:

It’s not necessary for a business owner to be good in accounts. And if at all you fall in that category then you must take the help of accounting software such as Tally to do the accounts. You can save a lot of time by using Tally ERP 9.  It’s important to select the appropriate application which shouldn’t only take less time for accounting but should also be less in price and at the same time integrated with the business.

How Tally ERP 9 Integration works?

Tally has developed its latest version Tally ERP 9 in account with the user’s convenience and with the fact that they will require some features that were not available in the earlier versions. The several strengths of the latest version also make it a perfect product for integration with other products which calls for the ability to offer the essential APIs for reading and writing. Tally ERP 9 is a complete business solution that offers different ways to integrate data. There are many APIs available in Tally, which are:

• XML
• ODBC
• DLL

These allow seamless integration between application/database in two modes. The first is online mode and the next is offline.  

Online Mode

• Tally to Tally using synchronisation
• Tally to External Application and vice versa using the available interfaces
• Tally to web service using HTTP interface

Offline Mode

• Tally to External Applications using Export
• Data from external application in XML using import

Synchronisation

Synchronisation is the way through which integration is done between Tally ERP 9. The data between all the branches can be synchronized with their head office. The words ‘Data Synchronisation’ implies to a process where data is replicated between two or more locations. With the help of this process the branch offices can send data to the head office and vice versa, over a network with a dynamic IP address or static IP address. Data synchronisation flows both ways, i.e. from the client to the server and vice versa.

Integration Ability

Integration with Tally ERP 9 works with your other prevailing IT and Tally solutions with ease, thanks to the several industry standard interfaces that are supported. One can program a spreadsheet in Excel to extract timely information from the latest Tally software version using the ODBC interface. You can then be updated on your key metrics through a linked SMS alert product. These are simple examples of the several Tally integration capabilities available. The most multipurpose interface is the SOAP capability of Tally ERP 9. All programming languages, standard IT products, and development tools support XML. An application can read and write into Tally ERP 9 without writing a single line of code in TDL. If you are already using other business solutions and wish to use the power of accounting, finance and reporting of the latest Tally version, you can export the data from Tally ERP 9, build the XML structure with data, and push it into Tally ERP. Internal unique identifiers, advanced capabilities, multi lingual and error responses will meet your most demanding needs of integration. Irrespective of your requirement, Tally.ERP 9 as the hub in an IT solution, the technical abilities with complete Tally support are available by default without any additional expense.