Backing up and Restoring Company Data in Tally ERP 9

Tally erp, the accounting package software supports carrying the data wherever you wish to. And, this is not only restricted to a single computer but the company data can be carried from Branch Office to Head Office to home using the Backup and Restore options available in Company Info menu. Even one can access the company data remotely using the Tall.Net facility, however, there is one condition, i.e. the internet connection must available on both the sides. So this feature comes handy when one has to access the company data through offline mode. This feature is also very helpful to the auditors at the time of auditing the company accounts. The auditors just simply take the Backup from the client’s computer and restore the information in their computer and complete the auditing work.

Backing up the Company Data

Backup is nothing but taking a softcopy of the company data on removable storage devices such as Flash Drive (Pen Drive) or Compact Disk (CD). When one takes a backup of a company or group of companies, a file named ;TBK 900.001; (where ;TBK900; is the primary name and ;.001; is the secondary name or extension name) will be created. Tally software only understands this file format. In order to start the backup process:

·         Select; Backup; option from; Company Info. Menu

·         You will notice; Backup Companies on Disk; screen

·         Come to the, Destination; and provide the; Disk Drive path; where you want to save your backup file like H:\ G:\ (for Pen Drives) C:\D:\E:\ (for local Disk Drives)

·         Choose a company or group of Companies for backing up particular company or companies or select; All items; for backing up all the companies from the; List of Companies. At the end select; End of list; to complete the selection of companies

·         Lastly accept the screen

The moment you accept the Backup Companies on Disk screen Tally will illustrate the Progress Bar and the moment the progress bar finishes TBK900.001 file will be created in the destination path. One just needs to open the Disk Drive location where you have taken the backup. There you can notice the Backup file named; TBK900.001. This is the single file possessing all the information about your Books of Accounts concerning to the selected firms.

Restoring the Data

In order to work in Tally, one needs to have a company created or needs to restore the Data file which possesses the company data. Restoring simply means loading the company data back to the Data directory in the Tally installed location. To restore the data one simply needs to follow the steps similar to the backing up of the data with slight alterations.

Tally ERP 9 has come loaded with several features and backing up and restoring the data is one of them. This feature has excelled the business functioning of several businesses globally to a great extent.

Tally ERP 9’s Remote Access: A Service to Manage Business on the Move

The way businesses functioned a decade back or perhaps more had certain limitations and one of them was that it was restricted to office premises. Ensuring proper functionality of businesses demanded entrepreneurs to be in office most of the time. This restriction would curb the meaning of the word ‘flexibility’ which was the need of the hour. This restriction gave birth to the concept of ‘remote’ as the business owners and staff from conventional software systems thought that the inflexibility seriously limited what could be done, when it could be started and by whom from out of their offices and factories. Most often, when the offices closed for the day, the business and its data would be effectively closed. However, Tally Solutions recognized the need to use the word ‘remote’ to its fullest capability and invented the remote access service with its Tally ERP 9 version.

How Tally ERP 9’s Remote Access changed Business Scenarios? 

Manage Business from Anywhere

You need not be present in your office to execute your business or know the latest update on it. With this feature, you can very well plan your day in advance by checking the status of payables and receivables, stock status, pending orders, before you reach your office. This feature helps you delegate and plan work better.

Respond to Clients Quickly

This feature lets the sales staff on field to access outstanding statements for discussion with clients. A sales person can also check for the availability of goods prior to booking a new order or promising on the delivery dates.

Access Business Anywhere

Be it a laptop, a cyber café or even from the computer of a hotel where you’re staying, you can access your business from anywhere with Tally software's remote access feature. This with you can stay connected with your business without actually being involved.

Queries can be resolved instantly

Now you don’t need to wait for long time anymore for all your support issues. You can provide one time access to a Tally professional to fix your product, customisation or any other support issues instantly. This can save your business the delay in problem resolution.

Easy Access to Chartered accountant from the Office 

For receiving an expert advice on your business details you can permit remote access to your Chartered Accountant so that you save precious time and money. With this feature, a CA or his/her assistants can access your business data and offer tax computation, compliance and audit services without having to visit your office.

Security of Data 

• The remote connectivity is introduced with a secured handshake between the two computers using TSS environment
• Data resides on the client’s computer only
• Data only gets transferred through the TSS server
• The client can assign Security controls to remote users depending upon the access that’s given

Tally has certainly created a revolution with this service as it has done with all its other services. Further, this remote connectivity is entirely secured and saves a lot of your valuable time and money.